Job Details

JOB TITLE: Payroll Administrator / Payroll coordinator / Payroll Specialist

12 Month Fixed Term Contract

DEPARTMENT: Finance

REPORTS TO: Payroll Manager

SALARY: Negotiable - Based on experience

WORKING PATTERN: 09:30 - 17:30 or 09:00 - 17:00 (35 hours) 4 days office, 1 day working from home.

JOB PURPOSE

To assist in delivering multiple complex payrolls across the business.

KEY RESPONSIBILITIES

• Administer the full payroll life-cycle each month - responsible for Retail, Women's, and Foundation payrolls, with shared responsibility for Casuals payroll.
• Prepare and process all incoming payroll data, including new starters, leavers, changes, and time sheets. Calculate statutory and legislative adjustments, including pension, sickness, maternity, and average holiday pay.
• Administer deductions for salary sacrifice schemes, including CCV, C2W, and Pension.
• Manage incoming and outgoing RTI submissions - tax codes, SL1/2, RTI notifications, FPS.
• Reconcile payrolls for sign-off.
• Generate and upload BACS files for net pay and third-party payments.
• Create, balance, and post payroll journals.
• Distribute payslips and P45s.
• Provide timely and accurate month-end reporting to various stakeholders and third-party providers.
• Manage payroll queries effectively, delivering a high level of customer service.

PERSON SPECIFICATION

Cultural Attributes

• Thinks ahead and generates ideas
• Values and respects others, builds relationships, collaborates
• Gets things done, delivers to high standards, takes responsibility

Personal Attributes

• Naturally organised, with a drive for efficiency
• Exceptional attention to detail
• Positive and flexible approach to work
• Strong communication skills

Skills and Experience

• Experience within an in-house (not outsourced or bureau) payroll function
• Comprehensive knowledge of UK payroll legislation, including PAYE, NI, statutory payments, and ability to complete manual calculations
• Proficient in Microsoft Excel (formulas, lookups, pivot tables)
• Experience with iTrent (desirable)

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.